Senior Records & Data Information Management Officer

Role Title: Senior Records and Data Information Management Specialist

Role Purpose:
Support effective Records and Information Management (RIM) practices across the organisation, ensuring compliance with legislative and internal controls while enhancing business efficiency and reducing risk. Provide guidance, support, and training to staff on information governance and RIM.

Key Responsibilities:

Strategic Initiatives:
- Devise and implement strategic initiatives to support RIM across the organization, including the development of comprehensive policies and procedures.
- Collaborate with relevant stakeholders to identify and prioritize data-related projects aimed at enhancing data collection, storage, analysis, and utilization capabilities.

Document Management:
- Support electronic and physical document management, ensuring compliance with operational needs and legislative requirements.
- Develop and maintain an understanding of record-keeping repositories, such as O365, Teams, and SharePoint solutions, with a particular focus on optimizing data organization and accessibility.

Data Management and Analysis:
- Contribute to data collection initiatives, ensuring accuracy, completeness, and relevance of collected data.
- Assist in the development and maintenance of the organization's data dictionary, defining and documenting key data elements, their meanings, and relationships.

Compliance and Data Governance:
- Serve as a subject matter expert on data governance, ensuring adherence to relevant regulations and standards, including Data Protection legislation.
- Collaborate with the Information Governance and Compliance Team to ensure alignment of data management practices with organizational policies and best practices.

Training and Awareness:
- Develop and deliver training programs and guidance to increase awareness of data management responsibilities and best practices among staff.
- Provide support and guidance to colleagues on effective data collection, storage, and analysis techniques, leveraging available tools and technologies.

Desirable Attributes:
- Professional qualification relevant to information/records management.
- Membership of a relevant professional body.
- Experience in projects implementing effective record management solutions.
- Technical knowledge of metadata, information architecture, and file planning.
- Experience with SharePoint and O365 configuration for effective information management and retention.

Additional Responsibilities:
- Collaborate with cross-functional teams to identify opportunities for leveraging data to drive business insights and decision-making.
- Assist in the development and implementation of data management policies, procedures, and guidelines.
- Stay updated on industry trends and best practices in data management and governance to drive continuous improvement initiatives.

Requirements:
- Experience in projects implementing effective change and management solutions.
- Knowledge of Data Protection legislation and information compliance.
- Excellent interpersonal, organizational, and communication skills.
- Proficiency in Microsoft O365 applications, including SharePoint and Teams.

Benefits:
- Exposure to working across governance and compliance functions.
- Opportunity to collaborate with colleagues across the organization.
- Flexible work pattern (21-35 hours per week).

Additional benefits package.
- Pension contributions.
- Hybrid working environment.

This role offers an exciting opportunity to contribute to the strategic objectives of the organization by ensuring effective Records and Information Management practices, with a particular focus on data management and governance, driving compliance and enhancing organizational capabilities in data utilization and analysis.