Sales and Purchasing Administrator

SF Recruitment are working with a business based in Coventry who are looking for a Sales Administrator to join the team on a temporary basis
c£14.00 per hour
Office based - Monday to Friday

Job Description:
As a Sales and Purchasing Administrator, your primary responsibility will be to support the sales and purchasing functions within the organisation. You will play a crucial role in ensuring accurate and efficient processing of purchase and sales orders, managing inventory, and coordinating with clients, suppliers, and logistics teams. Attention to detail and strong Excel skills are essential for success in this role.

Responsibilities:

Purchase and Sales Invoicing: Generate and process purchase and sales invoices accurately and in a timely manner. Verify pricing, quantities, and discounts to ensure correct invoicing.
Order Allocation: Allocate incoming orders to appropriate suppliers or inventory based on availability and customer requirements. Coordinate with the procurement team to ensure timely fulfillment of orders.
Back Order Reports: Monitor and manage back orders effectively. Communicate with customers regarding the status of their orders and provide alternative solutions when necessary.
Client/Supplier Updates: Maintain regular communication with clients and suppliers to ensure accurate and up-to-date information regarding orders, delivery schedules, and inventory availability.
Transport/Logistics Coordination: Coordinate with the logistics team to ensure timely and cost-effective transportation of goods. Track shipments and resolve any logistical issues that may arise.
Full Inventory Management: Maintain accurate inventory records and reconcile physical inventory with system data. Conduct regular stock checks, monitor stock levels, and coordinate with the procurement team to replenish inventory as needed.

Key Attributes:
Accuracy: Demonstrate a high level of accuracy in processing orders, invoicing, and maintaining inventory records. Attention to detail is crucial to minimize errors and ensure customer satisfaction.
Strong Excel Skills: Proficiency in Microsoft Excel is essential for data analysis, report generation, and managing inventory spreadsheets. Advanced skills such as creating formulas, pivot tables, and macros are highly beneficial.
Attention to Detail: Pay close attention to details to identify discrepancies, resolve issues, and ensure overall accuracy in sales and purchasing processes.
Communication Skills: Possess excellent communication skills to interact with clients, suppliers, and internal teams effectively. Clear and concise communication is essential for providing updates, resolving queries, and maintaining strong relationships.
Organisational Skills: Manage multiple tasks and prioritize effectively. Maintain proper documentation and records of orders, invoices, and inventory data.
Overall, as a Sales and Purchasing Administrator, you will play a critical role in ensuring smooth operations, accurate documentation, and efficient coordination between sales, purchasing, and logistics teams. Your attention to detail, strong Excel skills, and commitment to accuracy will contribute to the success of the organization's sales and purchasing processes.