Executive Assistant & Property Support Manager

SF Recruitment are working with a business based in Solihull who is looking for an Executive Assistant and Property Support Manager to join the team
£40,000
Office based

Job Overview:
The Executive Assistant will play a pivotal role in managing office operations while providing high-level support to the Managing Director and wider teams. This role combines office management with the oversight of the operations and property team, ensuring the smooth and efficient running of business functions across multiple locations. The successful candidate will liaise with contractors, suppliers, and internal stakeholders while also overseeing financial and administrative processes.

Key Responsibilities:
Executive Assistant:
- Act as the primary point of contact for any office-related issues, liaising with relevant internal and external parties.
- Work with Managing Director on email and diary management
- Handle incoming and outgoing correspondence, including emails, phone calls, and post, ensuring timely and appropriate responses.
- Arrange travel and accommodation for colleagues across the business as required.
- Support the leadership team in strategic planning, goal setting, and performance monitoring.

Property Management & Administrative Support:
- Coordinate contractors throughout the UK
- Booking property services and all compliance checks
- Manage and approve quotations while maintaining accurate financial and operational records.
- Prepare and produce reports using Excel and other internal systems to support business decision-making.
- Work within financial systems support procurement and budget tracking.
- Procurement - Buying big ticket items
- Oversee document management and record-keeping to ensure compliance with company policies and regulations.
- Support the leadership team in strategic planning, goal setting, and performance monitoring.

Key Skills & Experience:
- Proven experience as an Executive Assistant, Office Manager, or in a similar role.
- Strong organisational and time management skills with the ability to multitask effectively.
- Excellent interpersonal and communication skills, with the ability to engage confidently with stakeholders at all levels.
- Proficiency in Microsoft Office, particularly Excel
- Ability to manage financial processes, including approving quotations and tracking budgets.
- Experience in coordinating meetings, travel arrangements, and business operations across multiple locations.
- A proactive, problem-solving approach with the ability to adapt to a fast-paced environment.